{"id":1637,"date":"2025-08-10T11:40:59","date_gmt":"2025-08-10T11:40:59","guid":{"rendered":"http:\/\/localhost\/c2s_zahara\/?post_type=logo&#038;p=1637"},"modified":"2026-01-21T14:12:55","modified_gmt":"2026-01-21T14:12:55","slug":"approval-max-xero","status":"publish","type":"erp","link":"https:\/\/www.zaharasoftware.com\/erp\/approval-max-xero\/","title":{"rendered":"Xero"},"content":{"rendered":"<h2>Better buying starts with Zahara<\/h2>\r\n<p>Our Xero <a href=\"https:\/\/www.zaharasoftware.com\/purchase-order-system\/\">purchase order system<\/a> integration allows you to instantly pull in all your suppliers, accounts codes, cost codes (tracks) and your tax codes straight into Zahara. Most importantly, you can also post your invoices from Zahara straight back to Xero fully approved. You get better buying with Zahara and Xero fused together. With Zahara, you have best-of-breed approvals workflows together with amazing OCR invoice recognition (with line items), all included in the one application.\u00a0<\/p>\r\n<p>Your staff can have a Zahara account and place purchase requests. These can be approved by email, and the purchase order sent to the supplier. Deliveries can then be easily receipted. Once the invoice is received into Zahara, the invoice can be matched, approved and then exported into Xero. It is only the Invoice was pass over to Xero. The most impressive part here is you can run GRNI reports and see the order invoice balance with multiple invoices recorded against the order.\u00a0<\/p>\r\n<p>&nbsp;<\/p>\r\n<h2>How it works &#8211; Finance team<\/h2>\r\n<p>The finance team have an immediate visual of all spend as it&#8217;s being made &#8211; even at trade counters using the Zahara mobile app. Invoice processing becomes faster and easier &#8211; invoices can be emailed directly into Zahara. There will be invoices in Zahara but not in Xero, but that&#8217;s ok because you can run off reports at the end of the month for accruals.<\/p>\r\n<p>&nbsp;<\/p>\r\n<h2>Projects and Jobs<\/h2>\r\n<p>Xero is used widely in job-centric businesses like events. Zahara&#8217;s projects can be used for the allocation of spend for your different projects. You can create project budgets with granularity like consumables, people, and hire. Whatever you need, you can set expected spend up front and get alerted when the buyers start spending close or over the Budget limit.<\/p>\r\n<p>&nbsp;<\/p>\r\n<h2>How it works &#8211; coding<\/h2>\r\n<p>Zahara was designed with Xero in mind. We have all the coding you need to create invoices in Xero exactly the way you need them. We have Projects and Cost Codes which can renamed to suit and align with Tracking categories.<\/p>\r\n<p>&nbsp;<\/p>\r\n<h2>Mobile Buying<\/h2>\r\n<p>With Zahara&#8217;s mobile app, your buyers can buy out in the field. We have a neat solution for trade-counter purchases as well. They can generate a PO number and then photograph the collection note, so Finance have an immediate visual of expected invoices. You can also have your team receive deliveries by easily photographing the GRN.<\/p>\r\n<p>&nbsp;<\/p>\r\n<h2>Staff Expenses<\/h2>\r\n<p>Using Zahara&#8217;s mobile app and dedicated Expenses section, staff expense claims can be created together with receipt capture &#8211; and then submitted for dedicated expense approvals.<\/p>","protected":false},"featured_media":2094,"template":"","class_list":["post-1637","erp","type-erp","status-publish","has-post-thumbnail","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v27.0) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Purchase Order System for Xero | Invoice Approvals by Zahara<\/title>\n<meta name=\"description\" content=\"Advanced Purchase Order System for Xero by Zahara integrates fully and sync with Xero to streamline your organization\u2019s buying and invoice processing to speed up the AP process.\" \/>\n<meta name=\"robots\" content=\"index, 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