{"id":2649,"date":"2018-03-16T14:21:14","date_gmt":"2018-03-16T14:21:14","guid":{"rendered":"https:\/\/www.zaharasoftware.com\/?p=2649"},"modified":"2026-01-21T12:57:38","modified_gmt":"2026-01-21T12:57:38","slug":"pay-invoices-faster","status":"publish","type":"post","link":"https:\/\/www.zaharasoftware.com\/invoice-processing\/pay-invoices-faster\/","title":{"rendered":"Pay Invoices Faster"},"content":{"rendered":"<p data-start=\"293\" data-end=\"400\">Late payments damage cash flow.<br data-start=\"324\" data-end=\"327\" \/>\r\nThey also waste time chasing invoices that should have been paid already.<\/p><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/pay-invoices-faster\/#issue_the_invoice_promptly\" >Issue the Invoice Promptly<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/pay-invoices-faster\/#send_the_invoice_to_the_right_place\" >Send the Invoice to the Right Place<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/pay-invoices-faster\/#get_paid_up_front_where_possible\" >Get Paid Up Front Where Possible<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/pay-invoices-faster\/#deliver_exactly_what_was_ordered\" >Deliver Exactly What Was Ordered<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/pay-invoices-faster\/#include_clear_bank_details_on_every_invoice\" >Include Clear Bank Details on Every Invoice<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/pay-invoices-faster\/#check_the_invoice_is_in_the_system\" >Check the Invoice Is in the System<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/pay-invoices-faster\/#state_the_correct_due_date\" >State the Correct Due Date<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/pay-invoices-faster\/#enable_automated_payment_reminders\" >Enable Automated Payment Reminders<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/pay-invoices-faster\/#final_thoughts_cash_flow_comes_first\" >Final Thoughts: Cash Flow Comes First<\/a><\/li><\/ul><\/nav><\/div>\n\r\n<p data-start=\"402\" data-end=\"702\">Zahara focuses on purchasing and spend control, but invoices sit at the centre of that process. Every approved purchase order eventually becomes a sales invoice for a supplier. Understanding how invoices move through approval is key if you want to <strong data-start=\"650\" data-end=\"673\">pay invoices faster<\/strong>\u2014or get paid faster yourself.<\/p>\r\n<p data-start=\"704\" data-end=\"758\">Below are practical steps that make a real difference.<\/p>\r\n<hr data-start=\"760\" data-end=\"763\" \/>\r\n<h2 data-start=\"765\" data-end=\"794\"><span class=\"ez-toc-section\" id=\"issue_the_invoice_promptly\"><\/span>Issue the Invoice Promptly<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p data-start=\"796\" data-end=\"826\">Delays often start on day one.<\/p>\r\n<p data-start=\"828\" data-end=\"978\">If goods have shipped or services are complete, raise the invoice immediately. Waiting for paperwork, sign-offs, or internal admin only slows payment.<\/p>\r\n<ul data-start=\"980\" data-end=\"1115\">\r\n\t<li data-start=\"980\" data-end=\"1020\">\r\n<p data-start=\"982\" data-end=\"1020\">Move away from paper-based processes<\/p>\r\n<\/li>\r\n\t<li data-start=\"1021\" data-end=\"1072\">\r\n<p data-start=\"1023\" data-end=\"1072\">Issue invoices as soon as delivery is confirmed<\/p>\r\n<\/li>\r\n\t<li data-start=\"1073\" data-end=\"1115\">\r\n<p data-start=\"1075\" data-end=\"1115\">Do not backdate invoices unnecessarily<\/p>\r\n<\/li>\r\n<\/ul>\r\n<p data-start=\"1117\" data-end=\"1179\">The faster you raise the invoice, the faster the clock starts.<\/p>\r\n<hr data-start=\"1181\" data-end=\"1184\" \/>\r\n<h2 data-start=\"1186\" data-end=\"1224\"><span class=\"ez-toc-section\" id=\"send_the_invoice_to_the_right_place\"><\/span>Send the Invoice to the Right Place<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p data-start=\"1226\" data-end=\"1276\">Drafting an invoice is not the same as sending it.<\/p>\r\n<p data-start=\"1278\" data-end=\"1362\">Invoices are delayed or lost because they go to the wrong inbox or the wrong person.<\/p>\r\n<ul data-start=\"1364\" data-end=\"1551\">\r\n\t<li data-start=\"1364\" data-end=\"1435\">\r\n<p data-start=\"1366\" data-end=\"1435\">Use the accounts payable email address listed on the purchase order<\/p>\r\n<\/li>\r\n\t<li data-start=\"1436\" data-end=\"1497\">\r\n<p data-start=\"1438\" data-end=\"1497\">Do not rely on individuals to forward invoices internally<\/p>\r\n<\/li>\r\n\t<li data-start=\"1498\" data-end=\"1551\">\r\n<p data-start=\"1500\" data-end=\"1551\">Avoid posting invoices unless explicitly required<\/p>\r\n<\/li>\r\n<\/ul>\r\n<p data-start=\"1553\" data-end=\"1636\">The purchase order should contain everything you need to invoice correctly. Use it.<\/p>\r\n<hr data-start=\"1638\" data-end=\"1641\" \/>\r\n<h2 data-start=\"1643\" data-end=\"1678\"><span class=\"ez-toc-section\" id=\"get_paid_up_front_where_possible\"><\/span>Get Paid Up Front Where Possible<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p data-start=\"1680\" data-end=\"1731\">If demand is high, ask for payment before delivery.<\/p>\r\n<p data-start=\"1733\" data-end=\"1752\">This is common for:<\/p>\r\n<ul data-start=\"1754\" data-end=\"1828\">\r\n\t<li data-start=\"1754\" data-end=\"1776\">\r\n<p data-start=\"1756\" data-end=\"1776\">Pro-forma invoices<\/p>\r\n<\/li>\r\n\t<li data-start=\"1777\" data-end=\"1799\">\r\n<p data-start=\"1779\" data-end=\"1799\">Project-based work<\/p>\r\n<\/li>\r\n\t<li data-start=\"1800\" data-end=\"1828\">\r\n<p data-start=\"1802\" data-end=\"1828\">Setup or engagement fees<\/p>\r\n<\/li>\r\n<\/ul>\r\n<p data-start=\"1830\" data-end=\"1940\">Do not default to long payment terms if you do not need to. If you do not ask, you will not get paid up front.<\/p>\r\n<hr data-start=\"1942\" data-end=\"1945\" \/>\r\n<h2 data-start=\"1947\" data-end=\"1982\"><span class=\"ez-toc-section\" id=\"deliver_exactly_what_was_ordered\"><\/span>Deliver Exactly What Was Ordered<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p data-start=\"1984\" data-end=\"2022\">Invoice disputes slow everything down.<\/p>\r\n<p data-start=\"2024\" data-end=\"2099\">Most disputes happen because the invoice does not match the purchase order.<\/p>\r\n<ul data-start=\"2101\" data-end=\"2208\">\r\n\t<li data-start=\"2101\" data-end=\"2129\">\r\n<p data-start=\"2103\" data-end=\"2129\">Invoice the agreed price<\/p>\r\n<\/li>\r\n\t<li data-start=\"2130\" data-end=\"2167\">\r\n<p data-start=\"2132\" data-end=\"2167\">Match quantities and descriptions<\/p>\r\n<\/li>\r\n\t<li data-start=\"2168\" data-end=\"2208\">\r\n<p data-start=\"2170\" data-end=\"2208\">Query discrepancies before invoicing<\/p>\r\n<\/li>\r\n<\/ul>\r\n<p data-start=\"2210\" data-end=\"2287\">If the invoice does not align with the order, it will be rejected or delayed.<\/p>\r\n<hr data-start=\"2289\" data-end=\"2292\" \/>\r\n<h2 data-start=\"2294\" data-end=\"2340\"><span class=\"ez-toc-section\" id=\"include_clear_bank_details_on_every_invoice\"><\/span>Include Clear Bank Details on Every Invoice<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p data-start=\"2342\" data-end=\"2390\">Invoices without payment details cannot be paid.<\/p>\r\n<p data-start=\"2392\" data-end=\"2426\">Every invoice should clearly show:<\/p>\r\n<ul data-start=\"2428\" data-end=\"2504\">\r\n\t<li data-start=\"2428\" data-end=\"2441\">\r\n<p data-start=\"2430\" data-end=\"2441\">Bank name<\/p>\r\n<\/li>\r\n\t<li data-start=\"2442\" data-end=\"2460\">\r\n<p data-start=\"2444\" data-end=\"2460\">Account number<\/p>\r\n<\/li>\r\n\t<li data-start=\"2461\" data-end=\"2482\">\r\n<p data-start=\"2463\" data-end=\"2482\">Sort code or IBAN<\/p>\r\n<\/li>\r\n\t<li data-start=\"2483\" data-end=\"2504\">\r\n<p data-start=\"2485\" data-end=\"2504\">Payment reference<\/p>\r\n<\/li>\r\n<\/ul>\r\n<p data-start=\"2506\" data-end=\"2603\">Electronic payment should be the default. Do not assume finance teams will chase you for details.<\/p>\r\n<hr data-start=\"2605\" data-end=\"2608\" \/>\r\n<h2 data-start=\"2610\" data-end=\"2647\"><span class=\"ez-toc-section\" id=\"check_the_invoice_is_in_the_system\"><\/span>Check the Invoice Is in the System<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p data-start=\"2649\" data-end=\"2674\">Do not rely on guesswork.<\/p>\r\n<p data-start=\"2676\" data-end=\"2760\">Around 7\u201310 days after sending the invoice, confirm it has been received and logged.<\/p>\r\n<p data-start=\"2762\" data-end=\"2803\">With Zahara, customers can see instantly:<\/p>\r\n<ul data-start=\"2805\" data-end=\"2891\">\r\n\t<li data-start=\"2805\" data-end=\"2829\">\r\n<p data-start=\"2807\" data-end=\"2829\">Where the invoice is<\/p>\r\n<\/li>\r\n\t<li data-start=\"2830\" data-end=\"2853\">\r\n<p data-start=\"2832\" data-end=\"2853\">Who is reviewing it<\/p>\r\n<\/li>\r\n\t<li data-start=\"2854\" data-end=\"2891\">\r\n<p data-start=\"2856\" data-end=\"2891\">Whether it is approved or pending<\/p>\r\n<\/li>\r\n<\/ul>\r\n<p data-start=\"2893\" data-end=\"2944\">Visibility removes uncertainty and reduces chasing.<\/p>\r\n<hr data-start=\"2946\" data-end=\"2949\" \/>\r\n<h2 data-start=\"2951\" data-end=\"2980\"><span class=\"ez-toc-section\" id=\"state_the_correct_due_date\"><\/span>State the Correct Due Date<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p data-start=\"2982\" data-end=\"3022\">If you expect to be paid sooner, say so.<\/p>\r\n<p data-start=\"3024\" data-end=\"3104\">Many accounting systems default to 30 days. That may not reflect your agreement.<\/p>\r\n<ul data-start=\"3106\" data-end=\"3236\">\r\n\t<li data-start=\"3106\" data-end=\"3142\">\r\n<p data-start=\"3108\" data-end=\"3142\">Use the due date field correctly<\/p>\r\n<\/li>\r\n\t<li data-start=\"3143\" data-end=\"3191\">\r\n<p data-start=\"3145\" data-end=\"3191\">Match payment terms agreed with the customer<\/p>\r\n<\/li>\r\n\t<li data-start=\"3192\" data-end=\"3236\">\r\n<p data-start=\"3194\" data-end=\"3236\">Do not assume urgency without stating it<\/p>\r\n<\/li>\r\n<\/ul>\r\n<p data-start=\"3238\" data-end=\"3279\">Clear dates lead to clearer expectations.<\/p>\r\n<hr data-start=\"3281\" data-end=\"3284\" \/>\r\n<h2 data-start=\"3286\" data-end=\"3323\"><span class=\"ez-toc-section\" id=\"enable_automated_payment_reminders\"><\/span>Enable Automated Payment Reminders<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p data-start=\"3325\" data-end=\"3362\">Manual credit control does not scale.<\/p>\r\n<p data-start=\"3364\" data-end=\"3432\">If your accounts system supports it, enable automatic reminders for:<\/p>\r\n<ul data-start=\"3434\" data-end=\"3477\">\r\n\t<li data-start=\"3434\" data-end=\"3456\">\r\n<p data-start=\"3436\" data-end=\"3456\">Upcoming due dates<\/p>\r\n<\/li>\r\n\t<li data-start=\"3457\" data-end=\"3477\">\r\n<p data-start=\"3459\" data-end=\"3477\">Overdue invoices<\/p>\r\n<\/li>\r\n<\/ul>\r\n<p data-start=\"3479\" data-end=\"3566\">Polite, consistent reminders help you <strong data-start=\"3517\" data-end=\"3540\">pay invoices faster<\/strong> without manual follow-up.<\/p>\r\n<hr data-start=\"3568\" data-end=\"3571\" \/>\r\n<h2 data-start=\"3573\" data-end=\"3613\"><span class=\"ez-toc-section\" id=\"final_thoughts_cash_flow_comes_first\"><\/span>Final Thoughts: Cash Flow Comes First<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p data-start=\"3615\" data-end=\"3688\">There are many ways to improve payment times, but the basics matter most:<\/p>\r\n<ul data-start=\"3690\" data-end=\"3787\">\r\n\t<li data-start=\"3690\" data-end=\"3716\">\r\n<p data-start=\"3692\" data-end=\"3716\">Issue invoices quickly<\/p>\r\n<\/li>\r\n\t<li data-start=\"3717\" data-end=\"3749\">\r\n<p data-start=\"3719\" data-end=\"3749\">Send them to the right place<\/p>\r\n<\/li>\r\n\t<li data-start=\"3750\" data-end=\"3787\">\r\n<p data-start=\"3752\" data-end=\"3787\">Make them easy to approve and pay<\/p>\r\n<\/li>\r\n<\/ul>\r\n<p data-start=\"3789\" data-end=\"3860\">Good credit control improves cash flow. Poor cash flow ends businesses.<\/p>\r\n<p data-start=\"3862\" data-end=\"3969\">As the saying goes: businesses do not fail because they lack profit\u2014they fail because they run out of cash.<\/p>\r\n<p data-start=\"3971\" data-end=\"4161\">If you want clearer invoice visibility, faster approvals, and fewer delays, Zahara helps teams <strong data-start=\"4066\" data-end=\"4089\">pay invoices faster<\/strong> by keeping purchasing, approvals, and invoices connected in one system.<\/p>","protected":false},"excerpt":{"rendered":"<p>Late payments damage cash flow. They also waste time chasing invoices that should have been paid already. Zahara focuses on purchasing and spend control, but invoices sit at the centre of that process. Every approved purchase order eventually becomes a sales invoice for a supplier. Understanding how invoices move through approval is key if you &hellip; <a href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/pay-invoices-faster\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Pay Invoices Faster&#8221;<\/span><\/a><\/p>\n","protected":false},"author":10,"featured_media":10398,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"iawp_total_views":20,"footnotes":""},"categories":[66],"tags":[],"class_list":["post-2649","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-invoice-processing"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v27.0) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Pay Invoices Faster<\/title>\n<meta name=\"description\" content=\"Learn how Zahara can help you Pay invoices faster with efficient invoice management. 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