{"id":6013,"date":"2023-06-06T15:33:48","date_gmt":"2023-06-06T15:33:48","guid":{"rendered":"https:\/\/www.zaharasoftware.com\/?p=6013"},"modified":"2025-03-04T14:50:58","modified_gmt":"2025-03-04T14:50:58","slug":"streamlining-accounts-payable-approval-workflows","status":"publish","type":"post","link":"https:\/\/www.zaharasoftware.com\/approval-workflows\/streamlining-accounts-payable-approval-workflows\/","title":{"rendered":"Accounts Payable Workflow for Approvals"},"content":{"rendered":"<p><span data-contrast=\"auto\">We all want smooth financial processes (unless you\u2019re someone who thrives on chaos), but when you\u2019re struggling it can be hard to see the best path to take to streamline your accounts payable system. One thing you can do which is fairly simple but has a big impact is to get your approval workflows in check. Whether you\u2019re using <a href=\"https:\/\/www.zaharasoftware.com\/erp\/approval-max-xero\/\">Xero<\/a> or <a href=\"https:\/\/www.zaharasoftware.com\/erp\/sage-200\/\">Sage<\/a>, working for an SME or a mega corp, there are steps everyone can take to streamline AP workflows.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/streamlining-accounts-payable-approval-workflows\/#ap_workflow_automation\" >AP Workflow Automation!<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/streamlining-accounts-payable-approval-workflows\/#electronic_approvals\" >Electronic Approvals\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/streamlining-accounts-payable-approval-workflows\/#bringing_in_budgets\" >Bringing in Budgets<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/streamlining-accounts-payable-approval-workflows\/#turn_notifications_on\" >Turn Notifications On\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/streamlining-accounts-payable-approval-workflows\/#looks_like_youve_covered_a_lot_of_info_were_here_to_answer_any_questions_you_might_have\" >Looks like you&#8217;ve covered a lot of info. We&#8217;re here to answer any questions you might have.<\/a><\/li><\/ul><\/nav><\/div>\n\r\n<h2><span class=\"ez-toc-section\" id=\"ap_workflow_automation\"><\/span><span data-contrast=\"auto\">AP Workflow Automation!<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p><span data-ccp-props=\"{}\">\u00a0<\/span><span data-contrast=\"auto\">We sound like a broken record at this point, but automating is the single most effective thing you can do to speed up and consolidate your process! You can tackle the problem at the source by raising purchase orders in app, and eliminating manual data entry. This means you\u2019re starting your workflow off on the right track by optimising those crucial first steps.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\r\n<h2><span class=\"ez-toc-section\" id=\"electronic_approvals\"><\/span><span data-contrast=\"auto\">Electronic Approvals\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p><span data-contrast=\"auto\">It\u2019s time to make the most out of your software\u2019s functionality. Worthwhile AP software will allow you to have complex but effective approval workflows in app. Instead of emailing POs and invoices to higher-ups and having to wait for them to approve them, with software they will be sent for approval automatically to the right people. There\u2019s no lengthy sign-off process, they\u2019ll be able to \u2018approve\u2019 or \u2018reject\u2019 with the press of a button. Some software will even reward users for having super-fast approval times, utilising our competitive nature speed the whole process up.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\r\n<h2><span class=\"ez-toc-section\" id=\"bringing_in_budgets\"><\/span>Bringing in Budgets<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p><span data-contrast=\"auto\">Do you really need to get approval to buy a pint of milk for the office fridge? By customising your workflows, you can set specific budgets for certain departments and expenses. Purchases under an amount of your choosing can skip certain approvers in your regular workflow, meaning that small (yet important) purchases get approved that much quicker. Luckily, when you do this in-app you\u2019ll get a full audit trail so even though you don\u2019t need approval for these purchases, you can still monitor your spend.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\r\n<h2><span class=\"ez-toc-section\" id=\"turn_notifications_on\"><\/span><span data-contrast=\"auto\">Turn Notifications On\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p><span data-contrast=\"auto\">All of this advice is meaningless unless all approvers have notifications on so there\u2019s no excuse for super late approvals! This is especially useful for those of us who work away from the office or onsite, as we can approve from the comfort of a mobile app, no longer having to wait until we\u2019re back in the office.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\r\n<p><span data-contrast=\"auto\">With new technology, there\u2019s an abundance of ways to make your accounts payable workflows as efficient as possible. Just remember to automate and keep those notifications on and you can\u2019t go far wrong. If you need more advice, our friendly team are always on hand for a call to talk you through it!<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\r\n<style>\r\n\t.testbox {\r\n    border-radius: 11.725px;\r\n    background: linear-gradient(89deg, #FF5C00 0.96%, #FFB800 113.64%);\r\n    box-shadow: 2.198px 2.931px 7.548px 0px rgba(0, 0, 0, 0.10);\r\n    display: flex;\r\n    padding: 11px 14px;\r\n    color: #fff;\r\n    align-items: center;\r\n    justify-content: center;\r\n}\r\n\t.ft18 {\r\n\t\tfont-size:18px!important;\r\n\t\tfont-weight: 400!important;\r\n\t}\r\n<\/style>\r\n<div class=\"testbox ft18 mt60 mb60\"><h2 class=\"pl10 pr20 mt10 mr20 fw300 ft18 text-center text-white\"><span class=\"ez-toc-section\" id=\"looks_like_youve_covered_a_lot_of_info_were_here_to_answer_any_questions_you_might_have\"><\/span>Looks like you&#8217;ve covered a lot of info. We&#8217;re here to answer any questions you might have.<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n  <div> <a href=\"https:\/\/www.zaharasoftware.com\/book-a-demo\/\" class=\"btn btn-solid-blue\" role=\"button\">Schedule a Friendly Call<\/a><\/div>\r\n<\/div>\r\n","protected":false},"excerpt":{"rendered":"<p>We all want smooth financial processes (unless you\u2019re someone who thrives on chaos), but when you\u2019re struggling it can be hard to see the best path to take to streamline your accounts payable system. One thing you can do which is fairly simple but has a big impact is to get your approval workflows in &hellip; <a href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/streamlining-accounts-payable-approval-workflows\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Accounts Payable Workflow for Approvals&#8221;<\/span><\/a><\/p>\n","protected":false},"author":10,"featured_media":7033,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"iawp_total_views":24,"footnotes":""},"categories":[712,11],"tags":[],"class_list":["post-6013","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-accounts-approvals","category-approval-workflows"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v27.0) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Accounts Payable 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