{"id":6313,"date":"2024-02-25T13:36:55","date_gmt":"2024-02-25T13:36:55","guid":{"rendered":"https:\/\/www.zaharasoftware.com\/?p=6313"},"modified":"2025-07-02T08:24:51","modified_gmt":"2025-07-02T08:24:51","slug":"accounts-payable-workflow-automation","status":"publish","type":"post","link":"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/","title":{"rendered":"Accounts Payable Workflow Automation: Getting Started"},"content":{"rendered":"<p >It doesn&#8217;t even need to be said at this point, but we love automated workflows here at Zahara! <a href=\"https:\/\/www.zaharasoftware.com\/accounts-payables\/automated-accounts-payable\/\">Automated accounts payable <\/a>(AP) workflows are one of the most effective tools you can put in place to speed up and consolidate your process. You&#8217;ll easily gain control of any accounts payable problems at the source by gaining full insight over who controls what, and when. You can rest assured there&#8217;s a workflow and solution for every situation your team finds itself in. Making sure your workflows are pristine from the start means you&#8217;ll optimise those crucial first steps, and who doesn&#8217;t want that?! <span data-ccp-props=\"{}\">\u00a0<\/span><\/p><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#top_3_benefits_of_an_accounts_payable_workflow_automation\" >Top 3 Benefits of an Accounts Payable Workflow Automation<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#time_savings\" >Time Savings<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#reduced_errors_fraud_risk\" >Reduced Errors &amp; Fraud Risk<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#improved_visibility\" >Improved Visibility<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#where_do_you_begin_with_ap_workflow_automation\" >Where do you begin with AP Workflow Automation?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#assess_current_workflow\" >Assess Current Workflow<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#choose_a_workflow_automation_solution\" >Choose a Workflow Automation Solution<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#train_employees\" >Train Employees<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#monitor_and_evaluate\" >Monitor and Evaluate<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#success_stories\" >Success Stories<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#lush\" >Lush<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#shift_media\" >Shift Media<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#read_more_of_our_success_stories_here\" >Read more of our success stories: here<\/a><\/li><\/ul><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#pricing_information_and_reviews\" >Pricing Information and Reviews<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#reviews_comparisons\" >Reviews &amp; Comparisons<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#zahara_vs_lightyear\" >Zahara Vs Lightyear<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#zahara_vs_tipalti\" >Zahara Vs Tipalti<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#accounts_payable_workflow_automation_the_next_steps\" >Accounts Payable Workflow Automation: The Next Steps<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#let_us_guide_you_through_zaharas_ap_automation\" >Let us guide you through Zahara&#8217;s AP Automation<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#improving_your_ap_workflow\" >Improving Your AP Workflow<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#centralize_communications\" >Centralize Communications<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#integrate_with_your_erp\" >Integrate with Your ERP<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/#strengthen_internal_controls\" >Strengthen Internal Controls<\/a><\/li><\/ul><\/nav><\/div>\n\r\n<h2 ><span class=\"ez-toc-section\" id=\"top_3_benefits_of_an_accounts_payable_workflow_automation\"><\/span><strong>Top 3 Benefits of an Accounts Payable Workflow Automation<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p >It\u2019s time to make the most out of your software\u2019s functionality. Moreover, AP software will allow you to have complex but effective approval workflows in the app. Instead of emailing POs and invoices to higher-ups and waiting for them to approve them, the software will automatically send them for approval to the right people. There\u2019s no lengthy sign-off process; they\u2019ll be able to \u2018approve\u2019 or \u2018reject\u2019 with the press of a button. Some software will even reward users for having super-fast approval times, utilising our competitive nature to speed up the process. <span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\r\n<h3 ><span class=\"ez-toc-section\" id=\"time_savings\"><\/span><strong>Time Savings<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n<p >Do you really need approval to buy a pint of milk for the office fridge? You can set specific budgets for certain departments and expenses by customising your workflows. Purchases under an amount you choose can skip certain approvers in your regular workflow, meaning that small (yet important) purchases get approved much quicker. Luckily, when you do this in-app, you\u2019ll get a full audit trail, so even though you don\u2019t need approval for these purchases, you can still monitor your spend. A good workflow automation tool will also allow you to modify your workflows to cover all scenarios, such as when your <a href=\"http:\/\/How British Airways Holidays reduced the cost, time and errors involved in raising requisitions\">approver goes on holiday<\/a>. The workflow will automatically select a different person of your choosing to be an approver in their absence. This means there won&#8217;t be a massive pile-up of work when they get back!<\/p>\r\n<h3 ><span class=\"ez-toc-section\" id=\"reduced_errors_fraud_risk\"><\/span><strong>Reduced Errors &amp; Fraud Risk<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n<p >With workflow automation comes a new level of control.\u00a0<span style=\"box-sizing: border-box; margin: 0px; padding: 0px;\">If there are errors on a\u00a0<a href=\"https:\/\/www.zaharasoftware.com\/purchase-order-software-uk\/\" target=\"_blank\" rel=\"noopener\">purchase order<\/a> or an invoice that doesn&#8217;t seem legit, they will automatically be flagged for the attention of the appropriate person to sort them.<\/span>\u00a0This greatly lowers the risk of fraud.<\/p>\r\n<p >We have published a very informative review on financial fraud. Read our &#8216;Combating Financial Fraud&#8217; article: <a href=\"https:\/\/www.zaharasoftware.com\/download\/CombatingFraud.pdf\">here<\/a><\/p>\r\n<h3 ><span class=\"ez-toc-section\" id=\"improved_visibility\"><\/span><strong>Improved Visibility<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n<p >With the mobile app, there\u2019s no excuse for super late approvals! This is especially useful for those of us who work away from the office or onsite, as we can approve from the comfort of a mobile app, no longer having to wait until we\u2019re back in the office. With workflow automation you&#8217;ll be able to get full visibility of spend from anywhere in the world, even if that just means in the office or your home. Just remember to keep your notifications on! <span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\r\n<p ><strong>\u00a0<\/strong><\/p>\r\n<h2 ><span class=\"ez-toc-section\" id=\"where_do_you_begin_with_ap_workflow_automation\"><\/span><strong>Where do you begin with AP Workflow Automation?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<ol>\r\n\t<li >\r\n<h3 ><span class=\"ez-toc-section\" id=\"assess_current_workflow\"><\/span><strong>Assess Current Workflow<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n<\/li>\r\n<\/ol>\r\n<p >The first step towards moving toward workflow automation is analysing what you\u2019re currently doing. This allows you to both be critical and identify your pain points, as well as make note of the aspects of your process that you like.\u00a0 <span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\r\n<p ><span data-contrast=\"none\">Do you worry about security? Are you concerned about your lack of control in your current process? Have your colleagues made significant or costly errors that could have been avoided? Does chaos ensue when your AP Manager goes on holiday?<\/span><\/p>\r\n<p ><span data-contrast=\"none\">Note everything you feel. Work out which features are non-negotiable and which elements of your existing system you want to keep going forward.\u00a0\u00a0<\/span><\/p>\r\n<ol start=\"2\">\r\n\t<li >\r\n<h3 ><span class=\"ez-toc-section\" id=\"choose_a_workflow_automation_solution\"><\/span><strong>Choose a Workflow Automation Solution<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n<\/li>\r\n<\/ol>\r\n<p >Once you know what you want from your perfect workflow software, it\u2019s time to see what\u2019s out there. You will likely find that good workflow software comes with many other features<span data-contrast=\"none\">. If you want to keep your existing accounting software, such as Sage, Xero, or QuickBooks, it\u2019s essential to find a bolt-on that seamlessly integrates with it.\u00a0\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\r\n<p ><span data-contrast=\"none\">It&#8217;s also important to read customer reviews. Find out if your front-runner has a reputation for terrible customer support or if there\u2019s a feature you hadn\u2019t considered but users rave about. Once you have a rough idea, you can draw up a shortlist of your favourites.\u00a0\u00a0\u00a0<\/span><\/p>\r\n<ol start=\"3\">\r\n\t<li >\r\n<h3 ><span class=\"ez-toc-section\" id=\"train_employees\"><\/span><strong>Train Employees<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n<\/li>\r\n<\/ol>\r\n<p >It can\u2019t be emphasised enough how important this is, and how many well-meaning finance teams skip this step. You can set yourself up for success by making sure everyone understands the premise of workflows and the software in\u2013and-out. It can be understandably difficult, because team members will join in the implementation process at different points, meaning that you\u2019re working with varying levels of knowledge. Providing thorough training and budgeting for professional training, if needs be, will ensure a smooth transition.<\/p>\r\n<ol start=\"4\">\r\n\t<li >\r\n<h3 ><span class=\"ez-toc-section\" id=\"monitor_and_evaluate\"><\/span><strong>Monitor and Evaluate<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n<\/li>\r\n<\/ol>\r\n<p >Optimising your process is an ongoing journey! It&#8217;s important to take time to get to grips with and understand your new software, and regular reviews help you make sure you\u2019re consistently getting the most out of it. A worthwhile workflow automation provider will help you adjust to the changes and rejig your package when your needs change.\u00a0 <span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\r\n<p ><span data-contrast=\"none\">Making changes can feel daunting, especially when you\u2019re moving away from a process you\u2019ve followed for years and will have such a big impact. However, it can\u2019t be stressed enough that this is a positive change and, if you follow these steps, you can\u2019t really go wrong.\u00a0Careful consideration of these steps will lead to a successful transition, and your process will be streamlined in no time at all.\u00a0\u00a0<\/span><\/p>\r\n<h2 ><span class=\"ez-toc-section\" id=\"success_stories\"><\/span><strong>Success Stories<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<h3 ><span class=\"ez-toc-section\" id=\"lush\"><\/span><strong>Lush<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n<p >Since adopting Zahara, <a href=\"https:\/\/www.lush.com\/uk\/en?gclid=CjwKCAjwyNSoBhA9EiwA5aYlb-DR5hkuKsGTTmTyem2qhhpUYIA4kAJeVGPnpAKvmiG1zewOVcoEZBoC5XoQAvD_BwE\" target=\"_blank\" rel=\"noopener\">Lush<\/a> has improved its on-time supplier payments from 80% to 95%. As a result, it has been accredited by HMRC as a Prompt Payer.<\/p>\r\n<p >Zahara has enabled Lush Retail to transform an inefficient and error-prone <a href=\"https:\/\/www.zaharasoftware.com\/accounts-payable\/accounts-payable-process\/\">accounts payable process<\/a> into a fully optimised, fast, and compliant paperless workflow.\u00a0<\/p>\r\n<h3 ><span class=\"ez-toc-section\" id=\"shift_media\"><\/span><strong>Shift Media<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n<p >Shift Media are a marketing agency dedicated to cycling. We knew our workflows would be a game-changer when they came to us and needed advanced control over the AP process.\u00a0<\/p>\r\n<p >\u00a0<a href=\"https:\/\/www.shiftactivemedia.com\/\" target=\"_blank\" rel=\"noopener\">Shift<\/a> found that the sophisticated multi-level approvals workflow provided the flexibility and controls needed to meet their requirements.<\/p>\r\n<h4 ><span class=\"ez-toc-section\" id=\"read_more_of_our_success_stories_here\"><\/span><strong>Read more of our success stories: <a href=\"https:\/\/www.zaharasoftware.com\/our-customers\/\">here<\/a><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h4>\r\n<h2 ><span class=\"ez-toc-section\" id=\"pricing_information_and_reviews\"><\/span><strong>Pricing Information and Reviews<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p ><strong>&#8220;How much is accounts payable workflow automation software?&#8221;<\/strong><\/p>\r\n<p >This is an excellent question and one that\u2019s not so straightforward to answer. The price of an AP workflow tool depends largely on the functionality and size of the package you need. If you want workflows, you will typically buy them as part of a wider AP package. Generally, accounts payable automation software starts from around \u00a3120 per month if you\u2019re starting with a provider\u2019s smallest package, but with 4-in-1 functionality. There are cheaper solutions if you need one feature like receipt capture or payments, but you then have the inconvenience of using a different app for each element in the process.<\/p>\r\n<p >If you\u2019re a large enterprise it could be \u00a3500-700+ per month, which sounds like a lot but is minuscule when you consider the impact it has on efficiency, and the amount of people you\u2019d need to hire to get the same results. You can embrace a true 4-in-1 system with Zahara for \u00a3142 per month or as little as \u00a3118 per month if you pay annually.<\/p>\r\n<h2 ><span class=\"ez-toc-section\" id=\"reviews_comparisons\"><\/span><strong>Reviews &amp; Comparisons<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<h3 ><span class=\"ez-toc-section\" id=\"zahara_vs_lightyear\"><\/span><strong>Zahara Vs Lightyear<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n<p >Lightyear is a more comprehensive system than apps like Dext, with invoice scanning, approvals, and a variety of integrations. It includes workflows, but there are some features that Lightyear doesn\u2019t offer which would (quite rightly) be a dealbreaker for most teams. For example, Lightyear doesn\u2019t offer budgets as part of any of their packages, and you\u2019ll only get access to purchase orders once you move up to their Business package, starting at \u00a3129 per month. <span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559685&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\r\n<h3 ><span class=\"ez-toc-section\" id=\"zahara_vs_tipalti\"><\/span><strong>Zahara Vs Tipalti<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n<p >Tipalti is an extensive system with a hefty price tag. There\u2019s not much that Tipalti can\u2019t do, but that often leaves teams paying for features they don\u2019t get any value from. Tipalti\u2019s strengths work well for large corporations that need one system for the entire finance function and have the money to spend on it. The pricing is worth it for big companies, but for SMEs, the price range understandably takes Tipalti out of the running.<span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\r\n<p ><span data-contrast=\"none\">They don\u2019t offer a free trial, but you can pay \u00a3129 to start using the platform with limited functionality to get a feel for it. You can then pay extra for more functionality. \u00a0<\/span><\/p>\r\n<h2 ><span class=\"ez-toc-section\" id=\"accounts_payable_workflow_automation_the_next_steps\"><\/span><strong>Accounts Payable Workflow Automation: The Next Steps<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p ><span data-contrast=\"auto\">With new technology, there are many ways to make your accounts payable workflows as efficient as possible. Just remember to automate and keep those notifications on, and you can\u2019t go far wrong. If you need more advice, our friendly team is always on hand for a call to talk you through it!\u00a0<\/span><\/p>\r\n<p ><style>\r\n\t.testbox {\r\n    border-radius: 11.725px;\r\n    background: linear-gradient(89deg, #FF5C00 0.96%, #FFB800 113.64%);\r\n    box-shadow: 2.198px 2.931px 7.548px 0px rgba(0, 0, 0, 0.10);\r\n    display: flex;\r\n    padding: 11px 14px;\r\n    color: #fff;\r\n    align-items: center;\r\n    justify-content: center;\r\n}\r\n\t.ft18 {\r\n\t\tfont-size:18px!important;\r\n\t\tfont-weight: 400!important;\r\n\t}\r\n<\/style>\r\n<div class=\"testbox ft18 mt60 mb60\"><h2 class=\"pl10 pr20 mt10 mr20 fw300 ft18 text-center text-white\"><span class=\"ez-toc-section\" id=\"let_us_guide_you_through_zaharas_ap_automation\"><\/span>Let us guide you through Zahara&#8217;s AP Automation<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n  <a class=\"btn btn-solid-blue ft18\" href=\"https:\/\/www.zaharasoftware.com\/book-a-demo\/\" role=\"button\" title=\"Speak to an expert\" target=\"new\">30 min demo<\/a>\r\n<\/div><\/p>\r\n<h2 ><span class=\"ez-toc-section\" id=\"improving_your_ap_workflow\"><\/span>Improving Your AP Workflow<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p >Now that we\u2019ve covered the benefits of a strong AP workflow and how automation can streamline processes, let\u2019s explore ways to enhance your current system.<\/p>\r\n<h2 ><span class=\"ez-toc-section\" id=\"centralize_communications\"><\/span>Centralize Communications<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p >One of the most effective improvements is streamlining how stakeholders communicate. Instead of relying on emails, phone calls, and scattered messages, adopt a centralized communication platform.<\/p>\r\n<p ><a href=\"https:\/\/www.zaharasoftware.com\/accounts-payable\/benefits-of-accounts-payable-automation\/\">AP automation<\/a> simplifies this by consolidating all invoice-related discussions in one dashboard. This ensures nothing gets lost and provides a complete record of every interaction.<\/p>\r\n<h2 ><span class=\"ez-toc-section\" id=\"integrate_with_your_erp\"><\/span>Integrate with Your ERP<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p >Modern AP automation tools connect with ERP systems to sync data and communications. This keeps everyone on the same page and reduces the risk of errors caused by outdated or conflicting information.<\/p>\r\n<p >Zahara integrates seamlessly with the leading cloud-based ERP systems, ensuring a smooth flow of financial data and real-time visibility into your accounts payable process. Whether you&#8217;re using <a href=\"https:\/\/www.zaharasoftware.com\/zahara-erp-and-finance-integrations\/dynamics-365-business-central\/\">Dynamics 365 Business Central<\/a>, <a href=\"https:\/\/www.zaharasoftware.com\/zahara-erp-and-finance-integrations\/sage-intacct\/\">Sage Intacct<\/a>, or <a href=\"https:\/\/www.zaharasoftware.com\/zahara-erp-and-finance-integrations\/automated-invoice-processing-xero\/\">Xero<\/a>, Zahara helps eliminate manual data entry and reduces the risk of invoice discrepancies.<\/p>\r\n<h2 ><span class=\"ez-toc-section\" id=\"strengthen_internal_controls\"><\/span>Strengthen Internal Controls<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p >Manual processes like invoice verification and check approvals are vulnerable to fraud and human error. Strengthen internal controls by implementing segregation of duties and using AP automation to enforce policies automatically. Automation also maintains a detailed audit trail, making compliance easier.<\/p>","protected":false},"excerpt":{"rendered":"<p>It doesn&#8217;t even need to be said at this point, but we love automated workflows here at Zahara! Automated accounts payable (AP) workflows are one of the most effective tools you can put in place to speed up and consolidate your process. You&#8217;ll easily gain control of any accounts payable problems at the source by &hellip; <a href=\"https:\/\/www.zaharasoftware.com\/approval-workflows\/accounts-payable-workflow-automation\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Accounts Payable Workflow Automation: Getting Started&#8221;<\/span><\/a><\/p>\n","protected":false},"author":10,"featured_media":6342,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"iawp_total_views":105,"footnotes":""},"categories":[11],"tags":[],"class_list":["post-6313","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-approval-workflows"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v27.0) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Accounts Payable Workflow Automation: Getting Started<\/title>\n<meta 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